You are at Parish Plan/PP meeting 20 July 2004/PP meeting 20 July 2004 minutes etc.
The Chair reported. Four of the year groups from St Paul�s have responded via their class contacts � ages 6, 9, 10 and 11 years. There may be other reports when school resumes. They worked to the short questionnaire produced by the relevant sub group of the Parish Plan Group (previously circulated). Briefly: children liked the environment but wanted a better park to play in. They also wanted more shops, a cinema, a swimming pool and an ice rink. They were unhappy about cars being vandalised.
Some of the questionnaires (20 or so as far as we know) had been either wrongly collated or printed with pages missing. As the printers are volunteers working to support church funds, the only action needed is to be alert to the need to carry out sample checks on any future work they might do. They had worked hard to meet our deadline, and the charges were very reasonable and well within our budget.
'''Distribution and collection'''
The Chair thanked all concerned � almost every member of the Parish Plan Group plus their friends and relatives (35 people in total), Martin Turner and Bob Rankin for acting as collection points for the completed questionnaires, and especially Martin Turner for his wonderful window display. To date there have been 513 returns (62.5% of 820 households) of which 198 (38.5%) asked for information or volunteered their help on the green back page. (An interim analysis of back page requests is attached)
'''Data entry'''
The person who had started to enter the data has been unable to continue and a new helper has now been recruited. There have been some difficulties in making the data entry software work on new machines, but this has now been resolved on one of the machines and data entry is now continuing. If members wish to have a look at the data the details are as follows:
(Not published on this copy for security reasons)
'''Handling back page requests'''
The Chair will write a letter to go to everyone who has put their name and address on the green back page. This will explain that we are in the process of entering all the data and will be in contact with them later, and that if they have not heard anything in a couple of months, they are not forgotten. Meanwhile, we will get in touch with relevant organisations to ask if they are willing to get involved in helping to set up local groups etc. (for further discussion outside the meeting).
Action: Chair and others
'''Writing the Report'''
(Name given) introduced the papers sent out before the meeting. She advised us to re-form the sub-groups and start them off drafting sections of the report (''the original list is attached'').
On ''appearanc''e, she advised us to keep the Report simple as our budget will not fund a glossy production, and residents may question the expenditure. The cover could be in full colour.
On ''structure'', (name given) advised us to use headings that will be meaningful to Service Providers, so that when the Report is sent to them they can quickly find the sections relevant to their decision-making e.g. Highways.
On ''content'', she advised us to include only what can be supported by the results of the Appraisal Questionnaire and any other relevant activity such as the Open Day in May. All recommendations must be backed by evidence.
'''Action: sub-groups
Action: Secretary to send a blank copy of the questionnaire to each group'''
An editorial group will be needed to achieve consistency in style.
'''Action: Chair, Secretary, (name given), and other volunteers*'''
When the draft has been written, the Parish Plan Group meets with the Parish Council to agree an Action Plan. The next meeting on 20 September should be able to examine the responses in more detail and discuss possible actions. (''an example of another Parish Plan Group�s Action Plan is attached'')
'''Finance report'''
(Name given) provided an interim report (''tabled'') which showed that we are well within budget. Estimates of the amount of voluntary time (costed in the original submission at �6 per hour) show that we have �spent� over �5000 so far on this!
'''Village Design Statement (VDS} video'''
The VDS video from the Countryside Agency was shown. This used examples of two communities (Cartmel in Cumbria and Cottenham in Cambridgeshire) which have produced a VDS to explain the process, and included supporting statements from architects and planners about how they use a VDS when making decisions. For example, "Local people have an eye for detail" and "most architects and planners will welcome local views but feel that they don�t have enough resources to involve people." Thus the Countryside Agency launched the VDS scheme. Design issues are "high on the agenda" of County Councils and a VDS is a bonus for a local authority.
(Name given) is willing to run a VDS workshop when we are ready, and suggests that we invite local planners along. We may need a VDS for both villages. Publication can be on CD-ROM, a cheaper alternative than print and useful for the main recipients i.e. developers. It could then be sold to residents and of course placed on websites for downloading without charge. Vital to the success of a VDS is public consultation throughout the process.
'''Any other business'''
1. (Name given) will draft a press release to encourage residents and keep them informed, aiming to secure some editorial space in the local press.
'''Action: (Name given)'''
2. (Name given) will change the banner on his window poster to encourage those residents who have not yet submitted their questionnaires to do so (''this is now done and a copy is also on display in the Post office'')
3. The issue of the narrower age groups used on the final questionnaire was raised. This was done because the County and Borough Councils asked us to use their Standard Monitoring age groups. (Name given) advised us that, as Service Providers who will be asked to take action as a result of our survey, it was important to match their requirements for how the information is reported and structured.
'''Date and Time of Next Meeting'''
'''Monday 20th September Village Hall, Woodhouse Eaves '''
(Name given), Secretary to the Parish Plan Group
'''Parish Councils' Website:''' www.leicestershireparishcouncils.org
'''Woodhouse Eaves website:''' www.woodhouse-eaves.co.uk
Up to Friday, 23 July, we have received questionnaires from:
513 households - 62.5% of 820 estimated households
66 Youths - aged between 13 and 19 years
Of these, 198 ticked boxes on the back page 38.5 % of households responding
Of these, the rough outline of requests is as follows:
(names of group members omitted from this copy)
General appearance (Old Woodhouse)
Street lighting
Housing � redundant spaces, affordable housing for local people
Cycle paths
Public transport
Policing and enforcement
East Midlands airport future
Parking
More and improved bridleways
Under 5 play area and equipment (Woodhouse Eaves)
General upkeep of facilities
Meeting facilities (Old Woodhouse)
Church and church facilities
Village hall management
Need for village handyperson
Welbeck College
Local government
Health and Social services
Police
- young people's issues: facilities, shelter, involvement.
Some members will work only on Youth Issues:
Papers circulated after meeting:
- Minutes - '''See (1) below'''
- Interim report on the Village Appraisal Survey 23 July 2004 - '''See (2) below'''
- Questionnaire themes - revised 27 July 2004 - '''See (3) below'''
(1) Minutes of the Ninth Meeting of Woodhouse Parish Plan Group
Tuesday 20th July 2004Present (16)
(Names removed from this copy for data protection reasons).Previous Minutes
OK.Matters arising
'''The views of the under 13s'''The Chair reported. Four of the year groups from St Paul�s have responded via their class contacts � ages 6, 9, 10 and 11 years. There may be other reports when school resumes. They worked to the short questionnaire produced by the relevant sub group of the Parish Plan Group (previously circulated). Briefly: children liked the environment but wanted a better park to play in. They also wanted more shops, a cinema, a swimming pool and an ice rink. They were unhappy about cars being vandalised.
The questionnaire
'''Printing errors'''Some of the questionnaires (20 or so as far as we know) had been either wrongly collated or printed with pages missing. As the printers are volunteers working to support church funds, the only action needed is to be alert to the need to carry out sample checks on any future work they might do. They had worked hard to meet our deadline, and the charges were very reasonable and well within our budget.
'''Distribution and collection'''
The Chair thanked all concerned � almost every member of the Parish Plan Group plus their friends and relatives (35 people in total), Martin Turner and Bob Rankin for acting as collection points for the completed questionnaires, and especially Martin Turner for his wonderful window display. To date there have been 513 returns (62.5% of 820 households) of which 198 (38.5%) asked for information or volunteered their help on the green back page. (An interim analysis of back page requests is attached)
'''Data entry'''
The person who had started to enter the data has been unable to continue and a new helper has now been recruited. There have been some difficulties in making the data entry software work on new machines, but this has now been resolved on one of the machines and data entry is now continuing. If members wish to have a look at the data the details are as follows:
(Not published on this copy for security reasons)
'''Handling back page requests'''
The Chair will write a letter to go to everyone who has put their name and address on the green back page. This will explain that we are in the process of entering all the data and will be in contact with them later, and that if they have not heard anything in a couple of months, they are not forgotten. Meanwhile, we will get in touch with relevant organisations to ask if they are willing to get involved in helping to set up local groups etc. (for further discussion outside the meeting).
Action: Chair and others
'''Writing the Report'''
(Name given) introduced the papers sent out before the meeting. She advised us to re-form the sub-groups and start them off drafting sections of the report (''the original list is attached'').
On ''appearanc''e, she advised us to keep the Report simple as our budget will not fund a glossy production, and residents may question the expenditure. The cover could be in full colour.
On ''structure'', (name given) advised us to use headings that will be meaningful to Service Providers, so that when the Report is sent to them they can quickly find the sections relevant to their decision-making e.g. Highways.
On ''content'', she advised us to include only what can be supported by the results of the Appraisal Questionnaire and any other relevant activity such as the Open Day in May. All recommendations must be backed by evidence.
'''Action: sub-groups
Action: Secretary to send a blank copy of the questionnaire to each group'''
An editorial group will be needed to achieve consistency in style.
'''Action: Chair, Secretary, (name given), and other volunteers*'''
- If you would like to volunteer for this, please let the Chair know
When the draft has been written, the Parish Plan Group meets with the Parish Council to agree an Action Plan. The next meeting on 20 September should be able to examine the responses in more detail and discuss possible actions. (''an example of another Parish Plan Group�s Action Plan is attached'')
'''Finance report'''
(Name given) provided an interim report (''tabled'') which showed that we are well within budget. Estimates of the amount of voluntary time (costed in the original submission at �6 per hour) show that we have �spent� over �5000 so far on this!
'''Village Design Statement (VDS} video'''
The VDS video from the Countryside Agency was shown. This used examples of two communities (Cartmel in Cumbria and Cottenham in Cambridgeshire) which have produced a VDS to explain the process, and included supporting statements from architects and planners about how they use a VDS when making decisions. For example, "Local people have an eye for detail" and "most architects and planners will welcome local views but feel that they don�t have enough resources to involve people." Thus the Countryside Agency launched the VDS scheme. Design issues are "high on the agenda" of County Councils and a VDS is a bonus for a local authority.
(Name given) is willing to run a VDS workshop when we are ready, and suggests that we invite local planners along. We may need a VDS for both villages. Publication can be on CD-ROM, a cheaper alternative than print and useful for the main recipients i.e. developers. It could then be sold to residents and of course placed on websites for downloading without charge. Vital to the success of a VDS is public consultation throughout the process.
'''Any other business'''
1. (Name given) will draft a press release to encourage residents and keep them informed, aiming to secure some editorial space in the local press.
'''Action: (Name given)'''
2. (Name given) will change the banner on his window poster to encourage those residents who have not yet submitted their questionnaires to do so (''this is now done and a copy is also on display in the Post office'')
3. The issue of the narrower age groups used on the final questionnaire was raised. This was done because the County and Borough Councils asked us to use their Standard Monitoring age groups. (Name given) advised us that, as Service Providers who will be asked to take action as a result of our survey, it was important to match their requirements for how the information is reported and structured.
'''Date and Time of Next Meeting'''
'''Monday 20th September Village Hall, Woodhouse Eaves '''
(Name given), Secretary to the Parish Plan Group
'''Parish Councils' Website:''' www.leicestershireparishcouncils.org
'''Woodhouse Eaves website:''' www.woodhouse-eaves.co.uk
(2) Interim report on the Village Appraisal Survey 23 July 2004
Up to Friday, 23 July, we have received questionnaires from:
513 households - 62.5% of 820 estimated households
66 Youths - aged between 13 and 19 years
Of these, 198 ticked boxes on the back page 38.5 % of households responding
Of these, the rough outline of requests is as follows:
Action Group joining 16 (1 Oil, 1 Traffic)
Allotments information wanted 10
Car sharing 27
Conservation group joining 97 (Natural/Heritage 69, Planning 28)
Energy alternatives 98
Information - Events 95
Information - Farming 37
Information - Parish Council 77
Information - Societies 63
Information - Sports 49
Parish Council Meetings - attending 33
Policing � becoming a Community Support Officer (CSO) 4
Policing � becoming a Community Volunteer 11
Policing � becoming a Special Constable 2
Policing � helping with Speed control 54
Policing � joining local Watches 63
Questions for WPPG 5
SIG Aerobics 1
SIG Badminton (willing to run one) 1
SIG Books 30
SIG Cards 2 (Bridge 2, Whist 1)
SIG Charnwood Forest Tourism promotion 1
SIG Cycling 3 (Mountain biking 1)
SIG Dancing 2 (Ballet/Tap 1, Country dancing 1)
SIG Discussion/wine/social group for women 2
SIG Equestrianism promotion 1
SIG Fencing 1
SIG Music 3 (Classical 1, R&B 1)
SIG Rugby 1
SIG Running 3
SIG Slimming 2
SIG Swimming 1
SIG Theatre/Film/Drama 3
SIG Travel 1
SIG Vigilante 1
SIG Village Arts Festival 1
SIG Walking 30
SIG Wood turning 1
SIG - not named 4
Village Design Statement 90
Village Newsletter contributing or production 12
Village Newsletter reading 133
Voluntary work involvement 125
Youth involvement 9
(3) Questionnaire themes, group members and group leads - revised 27 July 2004
(names of group members omitted from this copy)
Design, land use and environment
Roads and pavement (tidiness, litter etc)General appearance (Old Woodhouse)
Street lighting
Housing � redundant spaces, affordable housing for local people
Traffic and transport
Traffic � speed, volume and considerationCycle paths
Public transport
Policing and enforcement
East Midlands airport future
Parking
More and improved bridleways
Facilities, recreation and community involvement
AllotmentsUnder 5 play area and equipment (Woodhouse Eaves)
General upkeep of facilities
Meeting facilities (Old Woodhouse)
Church and church facilities
Village hall management
Need for village handyperson
Welbeck College
Public services
EducationLocal government
Health and Social services
Police
Employment, commerce and farming
People
- to establish basic information about the people of the parish e.g. age, religion, health status, special needs e.g. elderly and infirm, access to communication.- young people's issues: facilities, shelter, involvement.
Some members will work only on Youth Issues: